Sample Note

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All About Writing Notes & Sample Notes

Delivery Note

A delivery note consists of the information that a package of a goods contain. It is usually based on the details of a package that a company has to deliver to the buyer. The details include the type of the product, quantity, color, size and a description about goods that are not enclosed due to some reasons. A delivery note is signed by the buyer and a copy of the signed delivery note is then sent back to the seller. The purpose of writing and pasting a delivery note on the package of goods is to allow the buyer to check the names of the items that he/she has offered and the number of the goods or products that are being sent to them. If a buyer finds something different from his/her order, they then never sign the delivery not and refuse the package, and the package goes back to the seller.

The delivery note never contains prices of the products and in some cases instead of writing the names of the products, the product codes are written in a delivery note. The delivery note work as a proof of delivery and saves the seller from any kind of legal actions against the seller. A delivery note is usually used for shipping and home delivery services.

A Sample Delivery Note

To:                                                                                   From:

Name of the recipient/buyer                                     Name of the seller/company name

Complete address of the buyer                                 complete address of the seller

Contact numbers of the buyer                                   Contact numbers of the seller

Purchase Order:                                                             Qty/Quantity:

  1. Blue jeans size 9                                                          2
  2. Dress shoes size 11                                                     1
  3. Yellow evening gown size 8                                       2
  4. Yellow court shoes size 9                                           2

TOTAL                                                                            7/-

Delivered by: __________________________________________

Received the above products in good order and condition.

Received by: _________________                              Signature: ______________

Designation: _________________                              Date: __________________

Guidelines for making a delivery note

  • Open a new page in the Microsoft word to create a delivery note.
  • On the top of the page, write “TO” followed by a colon, write the name of the buyer or recipient of the package, complete address and contact numbers under it.
  • At the right top of the page, write “From” followed by a colon, write the name of the seller/company name, complete address and contact numbers under it.
  • Then, insert a table of two columns and a number of rows depending on the number of items. At the top of both columns write the names of items purchased and the quantity respectively.
  • Write the names of different items under the heading of items purchased or purchase order and the quantity of those items in front of them in the second column.
  • Sum up the numbers of items and write a total of it at the end of the column.
  • Leave a space for writing the name of the person who will deliver the items to the buyer.
  • Include spaces for the signature of the buyer and the date of receiving the items.

Related Notes

  • Consignment Note
    Consignment note also known as waybill is an important document that is prepared by consignor to provide details and instruction about the shipment of consignment of goods. This document is countersigned by carrier as the proof of receipt of consignment for the delivery at a specific destination. Consignment note is used as an alternate of bill of lading to specify the fee of shipments and goods included in the consignment. Usually, a consignment note contains the details of consignor and consig...
  • Payment Promissory Note
    Payment notes are also known as notes payable are a type of contract or agreement that comes into existence between two parties when one party receive a loan from another party for a specific period of time with a due date and with a specific amount of interest rate charged on it annually. Payment notes that are based on a period of one year or less are known as short payment notes while those having a period greater than one year are considered long term payment notes. Payment notes can be on p...
  • Appreciation Note
    Appreciation notes, as the name implies are used to express the gratitude that you are feeling for another person for good work. These notes are very simple to write and have a great impact over the person’s feeling and motivation level to which you are writing it. Appreciation notes can be written to friends, to children, to workers, to people for charitable work, for excellent services and for kindness etc.  It is a good way to build strong relationship with people for appreciating them for th...
  • Personal Promissory Note
    A personal promissory note is the one used between two parties like friends and family members on a small level with a small amount of loan. As compared to commercial and other types of business related promissory notes, a personal promissory note is not used by people commonly because people usually feel shy in creating some legal documents for personal loans. There is no need to feel shy or unpleasant because a promissory note is just used to eliminate misunderstanding and is good enough for y...
  • Insurance Cover Note
    An insurance cover note is offered by an insurance company to the policy holder or customer that is based on a number of information about the features of an insurance policy and is evidencing the issuance of a particular policy to the policyholder. An insurance cover note is basically based on information including the name of the policyholder, the insured risk, to coverage that is offered by the policy and the total amount of insurance in a brief manner. In many places, an insurance cover note...

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