Sample Note

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All About Writing Notes & Sample Notes

Consignment Note

Consignment note also known as waybill is an important document that is prepared by consignor to provide details and instruction about the shipment of consignment of goods. This document is countersigned by carrier as the proof of receipt of consignment for the delivery at a specific destination. Consignment note is used as an alternate of bill of lading to specify the fee of shipments and goods included in the consignment. Usually, a consignment note contains the details of consignor and consignee, origin of consignment and destination as well as route of consignment. Some freight forwarders and trucking companies use in-house consignment note that is also known as a house bill. This type of bill usually contains conditions of the contract of carriage.

Sample Consignment Note

Sr. No.  _______________ Date and time of dispatch of the consignment: __________________

1. Name and address of the consignor: ______________________________________________

(Manufacturer, dealer, distributor or importer)

2. Name and address of the consignee: ______________________________________________

(Manufacturer, dealer, distributor or importer)

3. Description and quantity of the consignment: ______________________________________

Particulars of Substance(s)

No. of Packages

Quantity

 

Gross Weight

Net Weight

 

 

4. Mode of transport: ____________________________________________________________

(Particulars of transporter, registration no. of vehicle)

5. Date and time of receipt by the consignee and his remarks: ___________________________

 

Signature of the consignor and his remarks

Note:

  1. The Consignment Note should be successively numbered on yearly basis.
  2. The consignor should record a certificate on the cover page of each book containing Consignment Notes indicating the number of pages contained in the Consignment Note-Book.
  3. The books containing Consignment Notes used or currently under use shall be produced to the authorized office whenever called upon.

Guidelines to Write Consignment Note:

No specific rules and regulations are designed about the contents of consignment note but some contents are common and should be present in all types of consignment notes. These essential contents are as follow:

  • You have to write date and place of the consignment note.
  • Name and address of sender as well as carrier is also necessary to write on the consignment note.
  • Write the place and date of taking over of goods and place selected for the delivery of goods.
  • The name and address of the consignee should be an important part of your consignment note.
  • Description of consignment, common use, nature of goods, method of packing and special description regarding dangerous or fragile goods.
  • Number of packages and special marks or numbers for the identification of consignment are required to be written on the consignment note.
  • Gross weight and quantity of the goods for the help of both parties.
  • Charges related to the carriage, custom duties and other charges related to the delivery.
  • Important directions for customs and formalities.
  • Any special clause to cover the issues of any special consignment.
  • Make sure to prepare two copies of consignment notes to give one, one copy to both parties. Do not forget to take signature of both parties to increase the authenticity of consignment note.

Related Notes

  • Payment Promissory Note
    Payment notes are also known as notes payable are a type of contract or agreement that comes into existence between two parties when one party receive a loan from another party for a specific period of time with a due date and with a specific amount of interest rate charged on it annually. Payment notes that are based on a period of one year or less are known as short payment notes while those having a period greater than one year are considered long term payment notes. Payment notes can be on p...
  • Delivery Note
    A delivery note consists of the information that a package of a goods contain. It is usually based on the details of a package that a company has to deliver to the buyer. The details include the type of the product, quantity, color, size and a description about goods that are not enclosed due to some reasons. A delivery note is signed by the buyer and a copy of the signed delivery note is then sent back to the seller. The purpose of writing and pasting a delivery note on the package of goods is ...
  • Payable Note (Promissory)
    A payable note is a note in which a promise is made by a borrower to pay the debt on a specific date and is used as a liability on the balance sheet of the borrowing company. It is a pure accounting term and is widely used in the business sector. Payable note involves a written promissory note that is based on the loan amount, company information and date of return. A payable note is free from any kind of interest and the borrower have to pay back the principal amount to the lender. As the borro...
  • Insurance Cover Note
    An insurance cover note is offered by an insurance company to the policy holder or customer that is based on a number of information about the features of an insurance policy and is evidencing the issuance of a particular policy to the policyholder. An insurance cover note is basically based on information including the name of the policyholder, the insured risk, to coverage that is offered by the policy and the total amount of insurance in a brief manner. In many places, an insurance cover note...
  • Unsecured Promissory Note
    As the name implies an unsecured promissory note is a promissory note in which a borrower doesn't have to put something that is equal to the value of the loan amount as collateral such as car, house or any other type of property. An unsecured promissory note has also a legal value and one party can sue the other party in court in case of violation of the terms.  Unsecured promissory notes, like simple and personal promissory notes are common for loans in which the parties, the lender and the bor...

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