Consignment Note

Consignment note also known as waybill is an important document that is prepared by consignor to provide details and instruction about the shipment of consignment of goods. This document is countersigned by carrier as the proof of receipt of consignment for the delivery at a specific destination. Consignment note is used as an alternate of bill of lading to specify the fee of shipments and goods included in the consignment. Usually, a consignment note contains the details of consignor and consignee, origin of consignment and destination as well as route of consignment. Some freight forwarders and trucking companies use in-house consignment note that is also known as a house bill. This type of bill usually contains conditions of the contract of carriage.

Sample Consignment Note

Sr. No.  _______________ Date and time of dispatch of the consignment: __________________

1. Name and address of the consignor: ______________________________________________

(Manufacturer, dealer, distributor or importer)

2. Name and address of the consignee: ______________________________________________

(Manufacturer, dealer, distributor or importer)

3. Description and quantity of the consignment: ______________________________________

Particulars of Substance(s)

No. of Packages



Gross Weight

Net Weight



4. Mode of transport: ____________________________________________________________

(Particulars of transporter, registration no. of vehicle)

5. Date and time of receipt by the consignee and his remarks: ___________________________


Signature of the consignor and his remarks


  1. The Consignment Note should be successively numbered on yearly basis.
  2. The consignor should record a certificate on the cover page of each book containing Consignment Notes indicating the number of pages contained in the Consignment Note-Book.
  3. The books containing Consignment Notes used or currently under use shall be produced to the authorized office whenever called upon.

Guidelines to Write Consignment Note:

No specific rules and regulations are designed about the contents of consignment note but some contents are common and should be present in all types of consignment notes. These essential contents are as follow:

  • You have to write date and place of the consignment note.
  • Name and address of sender as well as carrier is also necessary to write on the consignment note.
  • Write the place and date of taking over of goods and place selected for the delivery of goods.
  • The name and address of the consignee should be an important part of your consignment note.
  • Description of consignment, common use, nature of goods, method of packing and special description regarding dangerous or fragile goods.
  • Number of packages and special marks or numbers for the identification of consignment are required to be written on the consignment note.
  • Gross weight and quantity of the goods for the help of both parties.
  • Charges related to the carriage, custom duties and other charges related to the delivery.
  • Important directions for customs and formalities.
  • Any special clause to cover the issues of any special consignment.
  • Make sure to prepare two copies of consignment notes to give one, one copy to both parties. Do not forget to take signature of both parties to increase the authenticity of consignment note.

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